Editing is a vital part of the publication process. There are many types of editing, and their definitions can vary depending on the editor. Over the last few weeks, I have been sharing the editing services that I offer and explaining my processes. Today, we’ll be discussing proofreading.

What Is It?

            Proofreading is your last line of defense before you publish your manuscript. It is for reviewing page proofs to find any stubborn typos that survived the editing process. It also looks at format and design to make sure that everything looks right and is easy to read. As the last editing step, proofreading is by far the most detailed.

Who Is It For?

            Because proofreading is the last check before publication, it is for authors who are ready to publish their work. There should be no need to alter the text or make significant changes to your manuscript. The way the manuscript looks when proofreading is done is the way it should look after publication.

What Is the Process?

            When proofreading, I start by looking at grammar, punctuation, and spelling to make sure there are no persisting typos. Afterward, I check that the manuscript has adhered to its style guide or house style. Because this is usually the last time the manuscript will be edited, I begin proofreading during my first reading. I don’t want to become overly familiar with the text.

            Once I am done with these checks, I turn my attention to more particular items. I check images, lists, headings, page numbers, and table of contents to make sure that nothing is missing and that all are formatted correctly. Bullet points should be parallel, headings should be formatted the same, and the design should not be pulling the reader’s attention away from the text. There are hundreds of small details that can have a big affect on your manuscript and, therefore, need to be perfect.

            My last check is for quotations and references. These are hot spots for trouble that deserve special attention, which is why I take special care to ensure accuracy and completeness. Proofreading doesn’t usually include fact-checking, but I do some if I believe it is needed. After I am done checking everything, I will read the proofs one last time to make sure that it looks good and to finalize all my edits.

Conclusion

            Proofreading is the point at which you can iron out the final details of your manuscript. How your manuscript will look once it is published is decided at this stage. I try to help you with making all your final changes by thoroughly checking your manuscript’s text, style, and design.